Attendance monitoring: information for students
Autumn 2022 semester sees the launch of a digital attendance monitoring system, which will make gathering attendance data quick and easy for staff and students.
The system is part of the University of Stirling app and allows students to register their attendance at timetabled classes with a click of a button. This should be used in all timetabled classes including online and on campus lectures, seminars and other teaching activities.
A smart phone is the easiest and quickest way to use the app but alternatively, the code can be found by accessing Attendance Monitoring in the app via your web browser.
Using the app will make it quicker and easier to record attendance and will create a digital record of attendance which we can then use to follow up non-attendance and welfare issues. The app also allows students to view their own attendance record.
All timetabled teaching sessions, lectures, seminars and other activities should have attendance recorded, whether online or on campus, so we can rely on accurate attendance data.
How do I mark My Attendance to a timetabled event?
You can check in to a timetabled event by following the instructions on this video. If you are going to be absent from a timetabled event you can also record your absence up to 24 hours in advance.
Questions and issues
Why do I have to register My Attendance and how will you use the My Attendance information?
The University uses student attendance information, along with other sources of data in student engagement reporting, to help identify students who may not be engaging in their learning so we can offer support. We are looking at attendance data to understand how you are engaging with teaching, as we know students who attend regularly are more likely to do well in their studies.
The data collected may be used to support decisions on assessment, progression or funding. This will be used to support existing academic policies.
For students studying on a student visa, you must register your attendance as part of your conditions of studying with us and we use the data to monitor attendance as part of the visa requirements.
If required, the University may use the data to help public health authorities contact individuals should there be a need to alert them to public health risks such as Covid-19.
I can't pick up wifi, can I still check in?
Yes. You do not need to be connected to wifi to check in. Your attendance is stored in your device and is uploaded next time you get a wifi connection. Or alternatively, you can still record your attendance via the app or web browser via your mobile network.
What data is collected?
If you register your attendance at a session, the app records your name, email address, location at time of check-in and IP address. It also records how you checked in, e.g. through the app or on your desktop.
What about data protection?
A data protection impact assessment is in place for the app which ensures that all privacy concerns are managed and that the process is compliant with the General Data Protection Regulation / Data Protection Act 2018.
I have not enrolled yet so cannot check in for any timetabled events, what do I do?
Enrolment is an important stage in accessing University services, support and your studies. Please complete the enrolment process at the earliest opportunity and you will then be enrolled on your modules. In the meantime, don’t be concerned, please speak to the staff member leading your timetabled event who will be able to assist.
If you are studying on a student visa please speak to the student immigration team on email@example.com.
Which operating system is needed to access the Check In service on my mobile device?
We recommend that you do not try to use a mobile device with Android Version 10 or lower, or IOS Version 10 or lower.
If your phone is running an older version of Android or IOS, this may impact on the reliability of the My Attendance service.
If you are unable to upgrade to a newer version of the operating system on your device, we recommend you access the My Attendance on the app web-based version using a laptop or mobile device to mark your attendance to a timetabled event instead.
I do not have a mobile device or a laptop that will allow me to register My Attendance, what do I do?
If you do not have a laptop or mobile device, please speak to the staff member leading your timetabled event who will be able to assist you in recording your attendance.
Which teaching sessions should I check-in for?
You should mark your attendance for all centrally timetabled teaching sessions taking place on campus, at one of our other teaching venues or online, including, but not exclusively, lectures, seminars, tutorials, practical labs and workshops. These will appear on your personalised timetable on the student app.
When can I register My Attendance for a teaching session?
You can register your attendance fifteen minutes before the event is scheduled to start until fifteen minutes after the scheduled start time of the event.
I forgot to register My Attendance, what should I do?
It is not possible to register attendance after a session has finished. If you have difficulty registering during the session then let your teacher know. It is your responsibility to register and the record of attendance will not be open to discussion after the event.
Can I see My Attendance history?
If you click on the History button at the bottom of the ‘Check In’ screen on the app you will see lists of all events you have been due to attend over the last four weeks and what your ‘Check In’ status is for each of them.
I cannot see the My Attendance Tile on My Account, what do I do?
Occasionally the application tiles are re-ordered on the app home screen so try looking further down.
Make sure the app is up to date if using smartphones or tablets – this will ensure the Check In button will appear and work correctly.
To do this you need to check your app or Play Store for the app and see if it says “Open” or “Update”.
If “Update” then click on that to make sure the app is updated to the latest version on your phone.
I am not getting reminders to mark My Attendance, what do I do?
Reminders are only sent if you are using a smartphone or tablet.
Please make sure you have the appropriate notification services turned on for the app.
My timetable is not up to date or is wrong, what do I do?
Make sure your timetable is up to date on the app.
To do this you should regularly pull down on the timetable screen to refresh the data. Timetabled data is refreshed, once every 24 hours, overnight.
I have the correct operating system but I still can’t mark My Attendance, what do I do?
Try to uninstall and reinstall the app on your device. App updates and system improvements may have been introduced that need to be updated on your phone. App updates can happen throughout the year.
Make sure you have Notifications turned on for the pp.
If you cannot get My Attendance to work, or you feel your timetable data is incorrect please contact the Information Centre at askIT@stir.ac.uk.
How does geolocation work with attendance monitoring?
While using the University app you will now have the option to turn on your device’s location services. This will allow the app to verify your location when you check into your face-to-face timetabled classes. As with most apps, you may be prompted if you want to turn on location services and you will the option to agree to this or decline.
Although the usage of location services is on a voluntary basis, we strongly encourage the usage of this as it will help improve your learning experience.