How to apply for a job

We've tried to make our online job applications as easy as possible. We suggest you read the notes below to help you make your application.

Before applying

Job alerts

You can register for job email alerts. Alerts can be tailored to suit your personal requirements.

Submitting an application

We only accept online applications unless you have a disability which would prevent you from using a computer. In these circumstances please contact Human Resources on 01786 467136 to arrange a suitable alternative application method.

Important application information

The application process will time out if you’re inactive for 30 minutes. You can save applications as you move through the process. Failure to save a partly completed application may result in you losing some or all of the information you have entered.

Unless otherwise stated, posts will close at midnight on the advertised closing date.

Printing your application or the job description

When you first complete the full application process a ‘print’ option will be available at the bottom of the page beside ‘submit’. You’re also able to print this via your jobs homepage.

If required, you should print the job description before the closing date of the job. After the closing date the job description will no longer available on the website. If you need access after this time, please contact

UK eligibility, criminal convictions and your data

Eligibility to work in the UK

Under the Immigration, Asylum and Nationality Act 2006, we check all employees, regardless of nationality, to prove your eligibility to work at the University.

To confirm eligibility, you’ll be asked to bring certain original documents to your interview and a copy will be taken.

If you’re not already eligible to live and work in the UK, and you meet government criteria, we may offer to apply for a Certificate of Sponsorship. UK Visas and Immigration will then consider this application alongside your ability to meet other requirements.

Do I have to disclose any criminal convictions?

As part of the application process, all applicants are required to disclose any criminal convictions. Disclosure is dependent on the type of conviction. Further guidance can be found in Rehabilitation of Offenders Act 1974  information. 

Equal opportunities data

During the application process, you’ll be asked to provide equal opportunities information for monitoring purposes.

Every public statutory and non-statutory organisation which employs more than 150 employees has a duty to gather monitoring data on their staff. Higher Education Institutions have a duty to encourage applicants to disclose this information, as it helps us to design our policies and procedures in line with equality legislation, and for the benefit of our staff and students.

Only human resources staff will have access to this data. It is held confidentially and kept separate from your other application details. The information is not seen or accessible by the selection panel and does not form part of the selection process in any way.

If you start work your equalities information will be transferred to your personnel record and, again, would be held in the strictest confidence for reporting purposes only.

Your details on record

In compliance with the Data Protection Act, your details will remain on record for a minimum of six months. However you may choose for your details to be stored for up to two years to allow for future applications.

What happens after I submit my application?

After you’ve applied for a vacancy you’ll be sent an acknowledgement email within 24 hours.

If you have not received your acknowledgement, log on to My Jobs Homepage to ensure that you have submitted your application correctly. Please check your email account junk folder, as your email provider may flag emails sent to you as suspected spam.

Shortlisting and interview

Depending on the number of applicants, shortlisting can take anywhere up to four weeks. Once shortlisting has been completed, you’ll be notified by email if your application has progressed to the next stage.

You’ll be told if you’re selected for interview. Please ensure that you check your email account junk folder as your email provider may flag emails sent to you as suspected spam.

If you’ve been shortlisted but cannot attend the interview we can only reschedule in exceptional circumstances. Contact the individual named in your invite correspondence as soon as possible to discuss this. The decision to move the interview rests solely with the convener of the vacancy.


Expenses may reimbursed, subject to the University guidance as detailed on the Interview Expenses for candidates guidance document.

The interview process

The interview process varies depending on the position you’ve applied for. Interviews are normally carried out by a panel (which is dependent upon the level and type of post), meeting with your potential manager and some other key staff members.

They’ll ask you questions about your previous experiences and skills, and how these relate to the criteria. In some circumstances you may be asked to give a presentation or undertake a practical exercise. You will be given full details of any such exercise when invited to interview.

Contact us

HR and OD Department
University of Stirling
Stirling, FK9 4LA