Certificates and Transcripts

Official Academic Transcript

An official document from the University confirming modules, grades and award.

Current students can request an official transcript but should note that they have access to download an unofficial copy of their academic history details via the Portal. Students are issued with a final transcript without charge when they complete their period of study at the University, subject to fulfilling all academic and administrative requirements.

Requesting a Transcript

All students/former students may purchase an offiical transcripts of their academic performance via the University on-line shop with the following exceptions:

Postgraduate students who left University prior to September 2003 - with the exception of taught postgraduate programmes in Information Technology, grades are not held centrally for taught postgraduate students who left University prior to September 2003. Therefore you should email ask@stir.ac.uk before purchasing your transcript online so that we check what module and grade information we still hold. 

Research students - transcripts are only issued where a research student was registered for modules.

Enhanced Transcript (from June 2015)

The University is currently exploring the future development of the transcripts we provide to our students, and the level and type of information that is included on these documents.  Since many of our students participate in range of activities alongside their studies, we consider there to be potential value in detailing achievements that are additional to the core programme. Although we are at an early stage of development with this work, there is an opportunity for some extra-curricular achievements and activities to also be presented on the transcript. 

From June 2015 the University will be able to include the following student activities and achievements within the transcript:

  • President, Secretary and Treasurer leadership roles held within the Student Union, Student Union clubs and Sports Clubs*
  • Sabbatical positions of Student Union President, Sports Union President, Trustee, Vice President – Activities and Development, Vice President – Education and Engagement
  • Academic prizes and awards won during the course of studies*
  • Awards achieved through completion of the Stirling University Student Leadership Programme/Students’ Active & Innovative Leadership Programme*
  • The role of Course Representative held from the 2014/15 academic session
  • The role of School/Faculty Officer held from the 2013/14 academic session 
  • Recipient of International Sports Scholarships*
  • My Stirling Award (from October 2016)
  • USAC Study Abroad Programme (from Summer 2014/5)

*For the 2011/12, 2012/13, 2013/14 and 2014/15 academic sessions.  The 2015/16 information is still being collated and the Students’ Active & Innovative Leadership Programme did not run in this academic year.

If you would prefer that any of the above noted achievements do not appear on your transcript, please let us know via email at ask@stir.ac.uk.

Replacement Degree Certificates

How do I purchase a replacement degree certificate?

Replacement degree certificates, letter of award and academic transcripts can be purchased via the University on-line shop.

 

Updating Name Details for Award Certification Documents

Updating Name Details for Award Certification Documents

 

Please note that the name that will appear on your award certificate will be the official name currently held on the student record system and as detailed on your Academic History page on the Portal.  During the graduation registration process students will be asked to confirm their name as held is correct.  Missing middle names, or abbreviated names or nicknames will appear or be missing on your award documentation depending on the name you used when you enrolled. 

After official award confirmation

Once your academic award has been confirmed by the University the name on the award documentation cannot be changed (unless the name change is related to a gender reassignment) because it could lead to your award documentation being unverifiable. 

Award documentation will not be reissued (unless the name change is related to a gender reassignment) in your maiden name, if you graduated in your married name and subsequently divorced after you had been awarded. 

If you have any questions regarding your award documentation please contact ask@stir.ac.uk.

Marking and Grading Scheme Information

Information on the current marking scheme can be found here.

Click for current Undergraduate Grading Scheme.

Click for current ‌Postgraduate grading scheme.

 

The European Credit and Transfer System (ECTS)

The European Credit and Transfer System (ECTS) is the European framework designed to facilitate the transfer of credit between courses for students who choose to study at more than one European University, including exchange students. The ECTS defines credit slightly differently to the SCQF system as one year of study equates to 60 ECTS credit points.  University of Stirling credit values are translated into ECTS credits by dividing the Stirling Credit by two, for example: Undergraduate Programme Module 20 Stirling Credits = 10 ECTS credits.

The University of Stirling does not convert or translate its grades to reflect the requirements of a particular country or institution. For information that may be of use to students requiring this please see the NARIC website.

Graduation Attendance 

If you choose to attend your graduation ceremony your certificate and transcript will be presented to you at the ceremony.

 

Graduating in Absentia 

If you elect to graduate in absentia your certificate and transcript will be posted to the address you confirmed during the graduation registration process within two weeks of the graduation ceremony.  

If you did not complete the graduation registration process then the University will assume that you are graduating in absentia and your certificate and transcript will be posted to the home address held on your student record.  We therefore strongly recommend that you supply us with your address during the graduation registration process so that we can be assured of holding your correct personal details and to avoid your important documents being sent to the wrong address.  

Please note if the non-arrival of your certificate and transcript is due to failure to supply a correct or up-to-date address then you will be required to purchase replacement documents via the University online shop

Certificates are posted as follows: 

  • UK addresses are sent using the Royal Mail second class service
  • Addresses outside of the UK are sent using DHL standard mail delivery service which unfortunately, in a small number of cases can take a number of weeks to arrive.

We are unable to provide a courier or registered mail service for certificates.  As a result we cannot provide tracking numbers.

 

Collecting your certificate

Should you wish to collect your certificate and transcript, you will have the opportunity during the graduation registration process to confirm whether yourself or a friend will collect your documents. 

Non-receipt of certificate

There may be isolated instances where a certificate is lost in the postal system.  In which case, graduates are entitled to request a free replacement certificate as long as it is requested within three months of the date that the certificate was originally posted.  We would normally ask you to wait for six weeks from the postal date before contacting us.  Please do not contact us earlier than this because it is likely that your certificate will still be in transit and we cannot search the delivery system.

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