Frequently Asked Questions

How can I apply for a job?

Once you have searched our jobs and found a post you would like to apply for, click on 'Apply for job’ to begin the application process. You can choose to register and create an account or skip the registration and simply submit your application for that individual vacancy. There are benefits to registering your details such as signing up for vacancy alerts or being able to have visibility of the progress of your application. Registration will require a valid email address.

How can I register for Job alerts?

Our system allows you to register for email updates whenever an advert is posted for a job that meets criteria you select.

Select the functional area, location, contract type and key search terms (e.g. “Human Resources”, “Accountant”, “Philosophy”) here.

Can I apply offline?

The University only accepts applications submitted online. Free internet access is provided in libraries and job centres.

The only exceptions will be if you have a disability which would prevent you from being able to use a computer, in these circumstances you should contact Human Resources on 01786 467136.

Online applications help us to provide you and our internal customers with the best possible service.

How can I benefit from registering my details?

By registering and using the system you can set up a personal account to manage your applications to the University. The system allows you the flexibility to start and save your application and to return to complete it at your own convenience prior to the vacancy closing date. Your details will be saved and you will be able to apply for vacancies using previously saved data. You will also be able to maintain and update your personal details at any time.

What is my login and password?

Your login will normally be your email address. Your password may have been system generated or one you selected when registering for an account. It is important that you remember these details as they will be required to access your application form.

I have forgotten my password - what do I do?

On the login page click on the link that says 'Can't log in?' You will be asked to submit your name and email address. A new password will then be forwarded to your email account.

How do I change my password?

On your home page click on the link which says "Change your Password", you will be asked to enter your current password, enter your new password and retype your new password. Click on the "Save” button and you will see a confirmation message that your password has been changed.

How often are new vacancies advertised?

New vacancies are advertised on an ongoing basis. It is worth visiting the site regularly to make sure that you do not miss out on any new vacancies. 

Alternatively, sign up for job alerts so that you are notified of any new vacancy; the alerts can be tailored to suit your personal requirements to ensure you do not miss out on any appropriate vacancies.

What is the closing date for application?

Unless otherwise stated, posts will close at midnight.

If the closing date has already passed, can I still submit my application?

Applications will not be accepted after the closing date has passed.

How long will it take to process my application?

When you have applied for a vacancy you will be sent an acknowledgement email to the email address you provided within 24 hours of submission. If you have not received your acknowledgement, firstly, log on to My Jobs Homepage to ensure that you have submitted your application correctly.

Once submitted, your application will then be screened along with other applications after the closing date. Depending on the number of applicants, shortlisting can take anywhere up to four weeks. Once shortlisting has been completed, you will be notified if your application has progressed to the next stage or not by email to the email address you provided.

Please ensure that you check your email account junk folder, as your email provider may flag emails sent to you as suspected spam.

What is the My Jobs Homepage?

The My Jobs Homepage is the home page that you will be directed to following your registration or when you login to My Jobs login. On this page you can see which vacancies you have applied for and what stage your application is at.

You can also change and edit your personal details, withdraw your application and change your password.

What information should I include on the application form?

You must ensure to complete all mandatory fields of the form, you can identify these by the ‘*’ beside the relevant field. Please remember that your application will be shortlisted based on the information that you provide, this is all the information the selection panel have to be able to access your application against the required criteria for the post.

Your application should detail your reasons for applying, and how your experience, qualifications, skills and training meet the specified criteria relevant to the vacancy. You should also upload and attach a current CV, cover letter and may also attach any relevant academic papers.

Can I print off my application form to keep a copy for my own records?

Yes, you can do this prior to submission of your application. You must first complete the full application process and a ‘print’ option will be available at the bottom of the page beside submit’. You are also able to do this via your candidate homepage.

Can I access the job description after the closing date?

If required, you should print the job description prior to the closing date of the job. After the closing date the job description is no longer available direct from the website. If you need access after this time, you should contact

Do I need to fully complete all sections of the application form?

A completed application form will assist the selection panel in shortlisting for the vacancy. You will only be able to submit your form when all mandatory fields are completed. Please note that it is possible to submit your application when only the mandatory fields have been completed, however we would recommend, where possible, that you complete all fields of the application form.

Do I have to prove my eligibility to work in the UK?

Under the Immigration, Asylum and Nationality Act 2006, all employees, regardless of nationality, must complete a nationality check under UK immigration legislation, to prove their eligibility to work in the UK before commencing work at the University. The Act requires employers to make document checks on every person they intend to employ.

Therefore, before the successful candidate commences work, the University must confirm their eligibility to live and work in the UK. To confirm eligibility, you will be asked to bring certain original documents to your interview and a copy will be taken. All offers of employment are made subject to verification of eligibility to work in the UK.

If the successful candidate is not already eligible to live and work in the UK, and they meet government set criteria, the University of Stirling may offer to apply for a Certificate of Sponsorship. UK Visas and Immigration will then consider this application alongside the person’s ability to meet other requirements and they will determine their eligibility to live and work in the UK.

Do I have to disclose any criminal convictions?

As part of the application process, all applicants are required to disclose any criminal convictions. Disclosure is dependent on the type of conviction. Further guidance can be found in the document below:

Rehabilitation of Offenders Act 1974 information (PDF)

Why does the University ask for and monitor Equal Opportunities data?

During the application process, you will be asked to provide Equal Opportunities information for monitoring purposes.

Every public statutory and non-statutory organisation which employs more than 150 employees has a duty to gather monitoring data on their staff. Higher Education Institutions have a duty to take reasonable steps to encourage applicants to disclose this information, which helps the University to provide more support or make adjustments.

Who has access to equalities data and how is it used?

Only Human Resources staff will have access to this data. It is held confidentially and kept separate from your other application details. The information is not seen or accessible by the selection panel and does not form part of the selection process in any way.

The monitoring of data and any reports on the data are used when designing our policies or procedures in line with equality legislation for the benefit of our staff and students, and also for those applying to work and/or study at the University.

If you were to be successful and offered the post, this equalities information would be transferred to your personnel record and, again, would be held in the strictest confidence for reporting purposes only.

How long will my details remain on record?

In compliance with the Data Protection Act, your details will remain on record for a minimum of six months, however you may choose for your details to be stored for up to two years to allow for future applications.

How will I be notified if I have been invited for interview?

If the selection panel decides to invite you for interview, then you will be notified by email. Please ensure that you check your email account junk folder as your email provider may flag emails sent to you as suspected spam.

I have been shortlisted but cannot attend the interview, can it be rescheduled?

Only in exceptional circumstances will your interview be changed. You should contact the individual named in your invite correspondence as soon as possible to discuss this and the decision to move the interview rests solely with the convener of the vacancy.

What can I expect at the interview process?

This process varies depending on the position you are applying for. Interviews are normally carried out by a panel (which is dependent upon the level and type of post), meeting with your potential manager and some other key staff members.

They will ask you questions about your previous experiences and skills, and how these relate to the criteria. In some circumstances candidates may be asked to give a presentation or undertake a practical exercise. You will be given full details of any such exercise when invited to interview.

Will I be reimbursed for expenses incurred in attending the interview?

Expenses may reimbursed, subject to the University guidance as detailed on the Interview Expenses for candidates guidance document. 

Problems with application or candidate homepage - Clearing Cache

Why does this happen?

A web cache is a mechanism to temporarily store web documents to help speed up access to web pages. Your internet browser caches pages every time you use it. Depending on how it’s set up, it either deletes these when you close the session or it saves them.  Occasionally we’ll make a change to a screen design or Lumesse will deliver a change to the system. In certain circumstances the web if the cache on the user’s computer contains an older version of the screen it can throw up errors.

To clear cache off web browser, follow the external guidance links below:

Deleting the cache in Internet Explorer

Deleting the cache in Google Chrome

Deleting the cache in Firefox

Can I pause my application and return to it later?

All of the screens in the process time out if they are inactive for 30 minutes. If for any reason you need to pause whilst preparing your application and you expect it will be 30 minutes before you return to it please save it. Failure to save a partly completed application may result in you losing some or all of the information you have entered.

Contact us

HR & OD Department

University of Stirling
Stirling, FK9 4LA

T: +44 (0)1786 467136


© University of Stirling FK9 4LA Scotland UK • Telephone +44 1786 473171 • Scottish Charity No SC011159
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