Frequently Asked Questions

How can I apply for a job?

Once you have searched our jobs and found a post you would like to apply for, click on 'Apply' to begin the application process. You can save the progress of your application by clicking 'Save Progress', you will then be sent a secure email with a link to resume your application via a security access code. This allows you the flexibility to start and save your application and to return to complete it at your own convenience prior to the vacancy closing date.

How can I register for Job alerts?

Using the set job alert function, our system allows you to register for email updates whenever a job advert is posted that meets criteria you choose.

Can I apply offline?

The University only accepts applications submitted online.

If you have a disability that prevents you from being able to apply online, please contact HR Services on 01786 467136.

How often are new vacancies advertised?

New vacancies are advertised on an ongoing basis. It is worth visiting the site regularly to make sure that you do not miss out on any new vacancies. 

Alternatively, sign up for job alerts so that you are notified of any new vacancy; the alerts can be tailored to suit your personal requirements to ensure you do not miss out on any appropriate vacancies.

What is the closing date for application?

The closing date for each post will be midnight on the date stated on the job advert.

If the closing date has already passed, can I still submit my application?

Applications will not be accepted after the closing date has passed.

How long will it take to process my application?

When you have applied for a post you will be sent an email confirmation to the email address on your application. If you have not received your email confirmation please contact  

Once submitted, your application will then be screened along with other applications after the closing date. Depending on the number of applicants, shortlisting can take anywhere up to four weeks. Once shortlisting has been completed, you will be notified if your application has progressed to the next stage or not by email to the email address you provided.

Please ensure that you check your email account junk folder, as your email provider may flag emails sent to you as suspected spam.

What information should I include on the application form?

You must ensure to complete all mandatory fields of the form, you can identify these by the ‘*’ beside the relevant field. Please remember that your application will be shortlisted based on the information that you provide, this is all the information the selection panel have to be able to access your application against the required criteria for the post.

Your application should detail your reasons for applying, and how your experience, qualifications, skills and training meet the specified criteria relevant to the vacancy. You should also upload and attach a current CV, cover letter and may also attach any relevant academic papers.

Can I print off my application form to keep a copy for my own records?

Yes, you can do this prior to submission of your application. You must first complete the full application process and a ‘print’ option will be available at the bottom of the page beside submit’. You are also able to do this via your candidate homepage.

Can I access the job description after the closing date?

If required, you should print the job description prior to the closing date of the job. After the closing date the job description is no longer available direct from the website. If you need access after this time, you should contact

Do I need to fully complete all sections of the application form?

A completed application form will assist the selection panel in shortlisting for the vacancy. You will only be able to submit your form when all mandatory fields are completed. Please note that it is possible to submit your application when only the mandatory fields have been completed, however we would recommend, where possible, that you complete all fields of the application form.

Do I have to prove my eligibility to work in the UK?

Under the Immigration, Asylum and Nationality Act 2006, all employees, regardless of nationality, must complete a nationality check under UK immigration legislation, to prove their eligibility to work in the UK before commencing work at the University. The Act requires employers to make document checks on every person they intend to employ.

Therefore, before the successful candidate commences work, the University must confirm their eligibility to live and work in the UK. To confirm eligibility, you will be asked to bring certain original documents to your interview and a copy will be taken. All offers of employment are made subject to verification of eligibility to work in the UK.

If the successful candidate is not already eligible to live and work in the UK, and they meet government set criteria, the University of Stirling may offer to apply for a Certificate of Sponsorship. UK Visas and Immigration will then consider this application alongside the person’s ability to meet other requirements and they will determine their eligibility to live and work in the UK.

Do I have to disclose any criminal convictions?

As part of the application process, all applicants are required to disclose any criminal convictions. Disclosure is dependent on the type of conviction. Further guidance can be found in the document below:

Rehabilitation of Offenders Act 1974 information (PDF)

Why does the University ask for and monitor Equal Opportunities data?

During the application process, you will be asked to provide Equal Opportunities information for monitoring purposes.

Every public statutory and non-statutory organisation which employs more than 150 employees has a duty to gather monitoring data on their staff. Higher Education Institutions have a duty to take reasonable steps to encourage applicants to disclose this information, which helps the University to provide more support or make adjustments.

Who has access to equalities data and how is it used?

Only Human Resources staff will have access to this data. It is held confidentially and kept separate from your other application details. The information is not seen or accessible by the selection panel and does not form part of the selection process in any way.

The monitoring of data and any reports on the data are used when designing our policies or procedures in line with equality legislation for the benefit of our staff and students, and also for those applying to work and/or study at the University.

If you were to be successful and offered the post, this equalities information would be transferred to your personnel record and, again, would be held in the strictest confidence for reporting purposes only.

How long will my details remain on record?

In compliance with the Data Protection Act, your details will remain on record for a minimum of six months, however you may choose for your details to be stored for up to two years to allow for future applications.

How will I be notified if I have been invited for interview?

If the selection panel decides to invite you for interview, then you will be notified by email. Please ensure that you check your email account junk folder as your email provider may flag emails sent to you as suspected spam.

I have been shortlisted but cannot attend the interview, can it be rescheduled?

You should contact the individual named in your invite to interview email as soon as possible to discuss this.

What can I expect at the interview process?

This process varies depending on the position you are applying for. Interviews are normally carried out by a panel (which is dependent upon the level and type of post), meeting with your potential manager and some other key staff members.

They will ask you questions about your previous experiences and skills, and how these relate to the criteria. In some circumstances candidates may be asked to give a presentation or undertake a practical exercise. You will be given full details of any such exercise when invited to interview.

Will I be reimbursed for expenses incurred in attending the interview?

Expenses may reimbursed, subject to the University guidance as detailed on the Interview Expenses for candidates guidance document. 

Contact us

HR & OD Department

University of Stirling
Stirling, FK9 4LA

T: +44 (0)1786 467136


© University of Stirling FK9 4LA Scotland UK • Telephone +44 1786 473171 • Scottish Charity No SC011159
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