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A–Z of policies and guidance

This A-Z brings together policies, procedures and guidelines from across the University to provide a single location for accessing policies on the full range of University activities.

Policies, Procedures and GuidelinesThemeTypeArea responsible
A      
Academic Advancement and Promotions Committee guidelines Staff Guidance HR
Academic Dress Rules Academic Policy Regulations Academic Reg and Gov Services
Academic freedom (Ordinance 68, part I) Staff Regulations HR|Policy and Planning
Academic role profiles Staff Policy and guidelines HR
Accident reporting Compliance Procedure Estates and Campus Services
Accomodation allocation policy Student Policy Residential Services
Achieving Success Staff Guidance HR
Admissions of students - Ordinance 17 Ordinance Ordinance Policy and Planning
Admissions Policy Admissions Policy Policy and Planning
Adoption leave Staff Policy HR
Advisers of Studies Code of Practice Academic Policy Academic Reg and Gov Services
Agency workers Staff Guidance HR
Animal by-products (Scotland) regulations 2003 Compliance Guidance Estates and Campus Services
Annual leave Staff Guidance HR
Anti-bribery policy Finance Policy Finance Office
Anti-bullying and harassment policy (staff)  Staff Policy HR/Policy and Planning
Anti-bullying and harassment policy (students) Equality and Diversity Students Policy and Planning
Appeals procedure (staff) Staff Regulations HR/Policy and Planning
Appointment of honorary staff - Ordinance 22 Ordinance Ordinance Policy and Planning
Appointment of members to Court by Court - Ordinance 62 Ordinance Ordinance Policy and Planning
Archives and Special Collections - Collecting Policy  Academic Policy Policy Information Services
Archives and Special Collections - Reading Room Rules  Academic Policy Regulations Information Services
Archives and Special Collections - Terms of agreement for deposit of material  Academic Policy Policy Information Services
Asbestos Compliance Guidance Estates and Campus Services
Assessment (including academic misconduct/plagiarism Academic Policy Academic Reg and Gov Services
Attendance and engagement Academic Policy Academic Reg and Gov Services
Attendance at work Staff Guidance HR
B      
Brand rules Compliance Guidance CMR
Business Continuity policy Compliance Policy Estates and Campus Services
C      
Capability Staff   HR
Charity schemes Staff Guidance HR
Chemicals (control of substances hazardous to health) Compliance Guidance Estates and Campus Services
Code of good research practice Academic Guidance Research and Enterprise Office
Code of student discipline - Ordinance 2 Ordinance Ordinance Policy and Planning
Compassionate leave Staff Policy HR
Complaints Guide Compliance Procedure Complaints
Constitution of the Students' Association (Ordinance 1) Ordinance Ordinance Policy and Planning
Copyright Guidelines  Compliance Guidance Information Services
Credit rating Academic Policy Academic Reg and Gov Services
Curriculum Vitae Format Staff Guidance HR
D      
Data Classification and Handling Policy  Compliance Policy Data Protection
Confidential Disposal Compliance Guidance Data Protection
Data Protection Policy and Guidance Compliance Guidance Data Protection
Data Protection - requests from third parties  Compliance Guidance Data Protection
Data protection - staff and student references  Compliance Guidance Data Protection
Data Protection and Research  Compliance  Guidance  Data Protection 
DataSTORRE Policies  Staff  Policy/Guidelines  Information Services 
Degrees, diplomas and certificates - Ordinance58 Ordinance Ordinance Policy and Planning
Deputy Principals - Ordinance 11 Ordinance Ordinance Policy and Planning
Digitisation and availability of theses in ETHOS and STORRE Academic Guidance Information Services
Discipline procedure (staff)  Staff Policy HR/Policy and Planning
Display screen equipment Staff Guidance Estates and Campus Services
Donor Charter Staff Guidance Advancement
Drug, alcohol and substance abuse  Staff Policy HR
E      
Eligibility guidelines for IT facilities and services  Compliance Guidance Information Services
Emergency procedures  Staff Procedure Estates and Campus Services
Emeritus appointment  Staff Guidance HR/Policy and Planning
Employment of near relatives  Staff Policy HR
Employment of students Staff Policy HR
Equality and Diversity policy Equality and Diversity Policy Policy and Planning
Equality Outcomes 2013-2017 Equality Statement Policy and Planning
eTheses STORRE policy Academic Policy Policy Information Services
Ethical code  Staff Statement Policy and Planning
Ethical Gifts policy  Staff Policy Development and External Affairs
Ethics: Research office best practice Research   Research and Enterprise Office
Exchange policies and procedures Academic Policy Policy Academic Reg and Gov Services
Exclusion from University campus - Ordinance 30  Ordinance Ordinance Policy and Planning
Expenses  Finance Regulations Finance
Eyesight screening Staff Guidance Estates and Campus Services
F      
Facilities and support for nursing mothers and working parents (to follow) Staff   HR
Fee waiver Staff   HR
Financial regulations Finance Regulations Finance Office
First Aid Compliance Guidance Estates and Campus Services
Fixed term employees  Staff Policy HR
Flexible working Staff Policy HR
FOI - dealing with requests for information (staff guide) Compliance Guidance Freedom of Information (FOI)
FOI - summary guide to exemptions and exceptions  Compliance Guidance Freedom of Information (FOI)
FOI Internal review procedures Compliance Procedure Freedom of Information (FOI)
FOI/Environmental information charging guide Compliance Guidance Freedom of Information (FOI)
Food and drink policy in Stirling campus library  Student Policy Information Services
Format of student texts Academic Policy Guidance Information Services
Fraud policy Finance Policy Finance Office
G      
General provisions - Ordinance 68, part II, schedule I  Staff Regulations HR/Policy and Planning
Grading and re-grading of support roles  Staff Procedure HR
Grant of Emeritus Titles - Ordinance 13  Ordinance Ordinance Policy and Planning
Grievance procedure - Ordinance 68, part II, schedule III  Staff Procedure HR/Policy and Planning
Guidance on social networking    Guidance Information Services
Guide to the safe use of electrical equipment  Compliance Guidance Residential Services
Guidelines for sealing documents  Compliance Guidance Policy and Planning
H      
Heads of School - Ordinance 48 Ordinance Ordinance Policy and Planning
Health and safety policies and procedures  Compliance Policy Estates and Campus Services
Home cooked food and guidance Compliance Guidance Estates and Campus Services
Honorary appointment Staff Guidance Academic Reg and Gov Services
Honorary degrees - Ordinance 16 Ordinance Ordinance Policy and Planning
I      
Information Provision Policy Academic Policy Policy Information Services
Information Services regulations  Academic Policy Regulations Information Services
Information Services staff training and development policy   Staff Policy Information Services
Information Services: list of charges Student Guidance Information Services
Intellectual property policy  Academic Policy Policy Research and Enterprise Office
International Sports Scholarships Student Terms and Conditions Academic Reg and Gov Services
Interview expenses  Staff Guidance HR
IT use 'rules' Compliance Policy Information Services
IT use policy Compliance Policy Information Services
J      
K      
Knowledge exchange policy statement  Academic Policy Policy Research and Enterprise Office
L      
Leadership development approach Staff   HR
Learning and development Staff   HR
Learning support Academic policy Policy Academic Reg and Gov Services
Log storage policy  Compliance Policy Information Services
Logo use Compliance Guidance CMR
M      
Managing contractors Staff Guidance Estates and Campus Services
Managing electronic records in shared network drives Records management Guidance Records Management
Managing email Records management Guidance Records Management
Maternity leave Staff Policy HR
Matriculation, registration and payments of fees and charges by students -Ord 18 Ordinance Ordinance Policy and Planning
Members of the University - Ordinance 64 Ordinance Ordinance Policy and Planning
Minibus guidance Compliance Guidance Estates and Campus Services
Module and programme approval Academic policy Policy Academic Reg and Gov Services
mStir privacy policy Compliance Policy Information Services
N      
Naming policy paper Staff Policy Advancement
New and expectant mothers Compliance Guidance Estates and Campus Services
Noise at work regulations Compliance Guidance Estates and Campus Services
Non-departmental institutes, centres and similar units - Ordinance 63 Ordinance Ordinance Policy and Planning
O      
Occupancy Agreement Student Terms and Conditions Commercial Services
OpenAccess-and-APC-Fund-policy Staff Policy/Guidelines Information Services
Open ended contract Staff Guidance HR
Open URL private policy for WebBridge Academic Policy Policy Information Services
Overseas travel guidance Staff Guidance HR
P      
Parental leave Staff Policy HR
Paternity leave Staff  Policy HR
Payments policy Student Policy Finance Office
Personal emergency evacuation plans  Compliance Guidance Estates and Campus Services
Personal Tutors Code of Practice Academic Policy Policy Academic Reg and Gov Services
Policy for staff undertaking consultancy and other work for external bodies  Staff Policy Research and Enterprise Office
Policy on acceptance or refusal of gifts Staff Policy Advancement
Policy on development and delivery of continuing professional development  Staff Policy Research and Enterprise Office
Policy on retention of taught courses, assessed material and research theses Records management Guidance Records Management
Portable Appliance Testing (PAT) Compliance Guidance Estates and Campus Services
Pricing policy for research and enterprise projects (commercially confidential) Academic Policy   Research and Enterprise Office
Probation - support staff (grade 1-5) Staff Guidance HR
Probation - support staff (grade 6-10) Staff Guidance HR
Probationary scheme for lecturers and teaching fellows Staff Policy HR
Procurement  Compliance Guidance Freedom of Information (FOI)
Professorial fellows Staff Guidance HR
Professorial salary review process Staff Procedure HR
Public interest disclosure Staff Policy Policy and Planning
Purchasing advice: hardware Student Guidance Information Services
Purchasing advice: software Student Guidance Information Services
PVG/Disclosure Scotland policy Staff   HR
Q      
R      
Recognition of teachers - Ordinance 21 Ordinance Ordinance Policy and Planning
Records which can be routinely destroyed Records management Guidance Records Management
Recruitment Staff Guidance HR
Redeployment Register Staff Guidance HR
Redundancy procedure - Ordinance 68, part II, schedule IV Staff Procedure HR/Policy and Planning
Relocation expenses Staff Guidance HR
Research Compass Academic Policy Guidance Stirling Graduate School
Research data management policy Academic Policy Policy Research and Enterprise Office
Research degrees code of practice Academic Policy Policy Academic Reg and Gov Services
Research leave scheme  Staff Procedure HR
Research passport guidance Staff Procedure HR
Research postgraduate regulations Academic Policy Regulations ARand GS/Stirling Grad School
Residences Regulations Student Regulations Commercial Services
Residences terms and conditions 2017/18  Student Terms and conditions Residential Services
Responsibility for quality and standards Academic policy Policy Academic Reg and Gov Services
Retention guidance for committee records Records management Guidance Records Management
Retention guidance for records held in academic departments Records management Guidance Records Management
Retention guidance for records held in the Principal and Secretary's Office Records management Guidance Records Management
Retention guidance: Information Governance Records management Guidance Records Management
Retention guidance: Learning, teaching and quality management function Records management Guidance Records Management
Retention of undergraduate and taught postgraduate dissertations Records management Guidance Records Management
Retention schedule: records arising from the Human Resources management function Records management Guidance Records Management
Retirement Staff Guidance HR
Review and monitoring Academic policy Policy Academic Reg and Gov Services
Right to work evidence list Staff Guidance HR
Right to work in the UK guidance Staff   HR
Risk Management Policy Compliance Policy Policy and Planning
Room bookings  Compliance Guidance Commercial Services
S      
Safety in fieldwork Compliance Guidance Estates and Campus Services
Safety Policy Compliance Policy Estates and Campus Services
School committees - Ordinance 46 Ordinance Ordinance Policy and Planning
Secondment/acting up Staff   HR
Senior colleague scheme Staff Guidance HR
Senior Remuneration Committee - out of cycle process Staff Procedure HR
Senior support staff salary review process  Staff Procedure HR
Shared parental leave Staff   HR
Sickness absence management policy Staff Policy HR
Smoke free policy Compliance Policy Estates and Campus Services
Socially responsible investment policy (to follow) Finance Policy Finance
Special waste amendment (Scotland) regulations 2004 Compliance Guidance Estates and Campus Services
Staff ID Staff Policy HR
Staff induction Staff   HR
Statement on INSPIRE regulations  Compliance Statement Records Management
DataSTORRE Policies Academic Policy Information Services
Stress policy  Compliance Policy OR and ES
Student academic appeals and complaints Academic policy Policy Academic Reg and Gov Services
Student participation and feedback Academic policy Policy Academic Reg and Gov Services
Subject access request Compliance Guidance Data Protection
Sustainability Compliance Policy Estates and Campus Services
T      
Taught postgraduate regulations Academic Policy Regulations Academic Reg and Gov Services
Teaching, research and staff development plan Staff Guidance HR
Temporary contracts  Staff Guidance HR
The Academic Council - Ordinance 66 Ordinance Ordinance Policy and Planning
The Alumni Association - Ordinance 59 Ordinance Ordinance Policy and Planning
The Conference - Ordinance 65 Ordinance Ordinance Policy and Planning
The external quality enhancement framework Academic Policy Policy Academic Reg and Gov Services
The Staff Assembly - Ordinance 67 Ordinance Ordinance Policy and Planning
Time off for dependents Staff Policy HR
Traffic and parking  Compliance   Estates and Campus Services
Treasury management policy Finance Policy Finance
U      
Undergraduate regulations Academic policy Regulations Academic Reg and Gov Services
University of Stirling special collections policy  Academic Policy Information Services
University Staff - Ordinance 68  Ordinance Ordinance Policy and Planning
Use of reading history information  Academic Policy Information Services
V      
Vibration at work regulations 2005 Compliance Guidance Estates and Campus Services
Volunteer public service leave Staff Procedure HR
Volunteer reserve forces Staff Policy HR
W      
Waste and electrical and electronic equipment (WEEE) directive (2002/96/EC)  Compliance Guidance Estates and Campus Services
Waste recycling Compliance Procedure Estates and Campus Services
Website guiding principles Compliance Guidance CMR
Work and workload planning Staff Guidance HR
Work at height regulations 2005 Compliance Guidance Estates and Campus Services
Work away from the University Staff Guidance HR
X      
Y      
Z      

Enrolment for new students

The University's Induction webpages provide lots of useful information for all new students. You may find the sections below particularly useful:

Enrolment for continuing students

All students are required to undertake Administrative Enrolment annually around the anniversary of your first matriculation and you must complete the process before you are permitted to continue with your studies. Students billed on a semester basis will be required to enrol each semester. Should you change your mode of attendance within the academic session, you will need to enrol again under your new mode of attendance.

Research students are also required to re-enrol when they commence their thesis writing up period.

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