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Childcare vouchers

Following a parliamentary debate on March 13th, the planned closure date of Childcare Vouchers for new joiners has been extended for a further six months to 5th October 2018.  Employees can still apply to join the Sodexo Voucher Scheme.

If you are already a member you do not need to do anything.

The University of Stirling has partnered with Sodexo Childcare to help save money on childcare costs with Childcare Vouchers (CCVs).

The Childcare Voucher Service is offered through a salary sacrifice scheme, this is a voluntary benefit scheme, whereby you are given the option of exchanging part of your gross salary for CCVs.  You have the opportunity to take up to £56 per week (£243 per month) in CCVs and you will receive Tax and National Insurance exemptions on the value taken.  If you take the full amount, over the course of a year (£2912) this will represent a saving of up to £1066.00.  What you save depends on the rate at which you pay Tax and National Insurance.

You should note that you must earn at least £5000.00 per annum after the deduction of your CCVs to qualify for the scheme.  If your earnings fall below this level then this would impact on any state related benefits.


  1. When you receive the invitation email from your employer, click on the link to create your account.
  2. You will be taken to the signup screen and asked to enter your email address and create a password. These are the details that will be associated with your account. You’ll need these to login and use your account in the future.
  3. When you have created a password you will be taken to the registration screen. Here you will need to enter your contact details so that we can create an account for you.
  4. The next screen will ask you to specify the value of childcare vouchers that you would like to receive. Remember that the maximum amount available Tax and National Insurance free is £55 per week or £243 per month.
  5. Once you have requested your vouchers, you will need to add details of the children you are responsible for. Remember that childcare vouchers can only be used to pay for care until the 1st September following the child’s 15th birthday, or 1st September following their 16th birthday if the child is disabled.
  6. When you have added all your eligible children to your account, you need to add the details of your carer.

Your care provider

Your care provider will need to be approved and registered with Sodexo to accept childcare vouchers as payment. If not already registered they can do this at the carers’ pages of the site.  When your carer has registered with us you can add them to your account, using their Carer ID number and postcode as a reference.

How to apply for Sodexo Childcare Vouchers

You should email the pay and pensions team in the first instance. You will then be sent an invitation email from Sodexo Vouchers asking you to create your own individual account.

More Information

A new government scheme - Tax Free Childcare (TFC) - is also available. To help you consider which option may be best for you please see further information below:

Next steps

Once you have added your children and your carer, your account setup is complete.  Your employer will approve your request for vouchers and you will see the vouchers credited to your account around the time of your usual payday. You will then be able to use your online account to make payments directly to your carer.

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