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Points of contact for research students

For students who hold a Tier 4 student visa, the University is obliged to monitor and report on engagement. We must ensure that all Tier 4 students remain engaged in the programme of study for which we have sponsored them.

For students following a research programme, the University expects that the student actively engages with their studies and has regular meetings with their Supervisor/s at least monthly.

Where it appears that a postgraduate research student is not having regular supervisory meetings, the supervisor will be contacted to determine if there are issues that need to be addressed. If we find that a student is not engaged with their research the University will withdraw sponsorship and report to the Home Office (UK Visas and Immigration) that they are no longer sponsored by the University and they will then be required to leave the UK. Clearly, this is an outcome we all wish to avoid, and it can be avoided by students engaging fully with their research.

In addition to the regular supervisory meetings, Faculty/Supervisor will report any concerns about your engagement and participation to the Student Immigration Team.

  • Your Points of contact during Year 1 of your studies
      Contact Point  When  What Does It Involve
    1 Enrolment On your matriculation Attend in person with passport and visa; new students receive ID card. 
    2 Research Induction Event Held in October and March Compulsory attendance at one of the Stirling Graduate School Induction Sessions.
    3 Meeting with Supervisor Within the first month Following your meeting with your Supervisor you should record a summary via your Research Compass.
    4 Skills Analysis Within the first 3 months Completion of the Skills Analysis module undertaken via Research Compass. 
    5 Meeting with Supervisor By month 6 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    6 Meeting with Supervisor By month 9 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    7 Meeting with Supervisor By end of first year Following your meeting with your Supervisor you should record a summary via your Research Compass.
    8 Annual Progress Review Every 12 months Submit a written report and attend a review meeting with Faculty Panel
  • Your Points of contact during Year 2 of your studies
      Contact Point  When  What Does It Involve
    1 Enrolment On anniversary  of matriculation or when requested Attend in person with passport and visa.
    2 Meeting with Supervisor By month 15 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    3 Meeting with Supervisor By month 18 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    4 Meeting with Supervisor By month 21 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    5 Meeting with Supervisor By month 24 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    6 Annual Progress Review By end of second year Submit a written report and attend a review meeting with Faculty Panel
  • Your Points of contact during Year 3 of your studies
      Contact Point  When  What Does It Involve
    1 Enrolment On anniversary  of matriculation or when requested Attend in person with passport and visa. 
    2 Meeting with Supervisor By month 27 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    3 Meeting with Supervisor By month 30 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    4 Meeting with Supervisor By month 33 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    5 Meeting with Supervisor By month 36 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    6 Annual Progress Review  By end of third year Submit a written report and attend a review meeting with Faculty Panel
  • Your Points of contact during Year 4 of your studies
    Contact Point  When  What Does It Involve  
    1 Enrolment On anniversary  of matriculation or when requested Attend in person with passport and visa. 
    2 Meeting with Supervisor By month 39 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    3 Meeting with Supervisor By month 42 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    4 Meeting with Supervisor By month 45 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    5 Meeting with Supervisor By month 48 Following your meeting with your Supervisor you should record a summary via your Research Compass.
    6 Notification of intent to submit At least 2 months before intended submission

    Completion of notification process available via Research Compass.

    7 Submission of thesis Thesis submitted

    Submitting copies of the soft-bound thesis for examination by the maximum end date for the programme. 

    8 Viva Following submission of thesis and appointment of Examining Committee

    Attendance at oral examination 

    Following the viva, students who are recommended by the Examining Committee to complete corrections, amendments or re-submission are still required to meet with their Supervisor/s during the remaining period of their Tier 4 visa.

  • Your Immigration Responsibilities

    Your Immigration Responsibilities are to:

    • Ensure you complete administrative enrolment on time when requested by the University
    • Upload and present your passport and current visa or Biometric Residence Permit when requested by the University
    • Actively engage with all your administrative and academic contact points listed above
    • Maintain your UK contact address details via the University Portal
    • Gain approval, via Research Compass, should you wish to embark on fieldwork or take annual leave
    • Re-register with Student Administration following authorised periods of fieldwork or annual leave of more than fourteen days duration
    • Gain approval from your Supervisor should you wish to complete your studies from your home country
    • Inform Student Administration if you intend to suspend your studies or withdraw  from your research programme
    • Ensure that you continue to retain a valid visa by extending or applying for a new visa before your current visa expires and that you provide the University with a copy of any new visa
    • Ensure that you continue to retain a valid passport and provide the University with a copy of any new passport issued
    • Provide your new visa to Student Administration should you move into a new immigration category
    • Ensure you do not breach the conditions of your visa: - for example, do not break the rules on working or claiming public funds and make sure you register with the Police, if required, and update your Police Registration Certificate within 7 days of any change to your circumstances.
  • The University Tier 4 Responsibilities

    The University has responsibilities and duties under the Points Based System which we are required to comply with in order to retain our Tier 4 Sponsor License and continue to invite international students to study at Stirling.

    Should you break any of your responsibilities then the University is required to report you to the Home Office (UK Visas and Immigration). If you have any significant changes in circumstance, for example, if the length of your programme of study becomes shorter then we are required to notify the Home Office.

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