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Dissertation Extension Requests

Overview

It is expected that the vast majority of undergraduate and taught postgraduate students will be able to submit their dissertations on time and will not require an extension.

How do I apply for a dissertation extension?

You should discuss your dissertation extension request with your dissertation supervisor and follow this discussion with a formal, written request by email. 

Your dissertation supervisor will guide you in the Faculty-specific application process and discuss your request with the relevant Faculty staff members to ensure you are being treated fairly and that your request is reasonable in light of the circumstances being cited. 

If necessary the dissertation supervisor will then forward your request to Student Programmes with a view from the Faculty.

What information should my request include?

In your formal, written request to your dissertation supervisor you must:

  • Make your case, and provide independent supporting documentation of the circumstances that have caused you to request a dissertation extension, i.e. medical documentation or other relevant independent supporting documentation
  • Confirm your original submission deadline
  • Confirm the new submission deadline agreed with your dissertation supervisor should the extension request be granted - please note, on agreeing a new submission deadline your supervisor needs to take into account the work done to date and the impact of the circumstances going forward, to ensure the date is reasonably achievable but does not give you an advantage over students who do submit on time 

Who will consider my request?

Faculties can agree to short dissertation extensions of up to 14 days (21 days for students with an ARUAA in place).

Student Programmes will consider longer dissertation extension requests. These longer extensions may impact your expected completion date and prevent you from graduating at the next graduation ceremony as planned. Please note that while Student Programmes has delegated authority from the ESEC Academic Panel to grant up to 3 months extension for students (6 months for part-time students), the length of extension requested should be reasonable in light of the circumstances being cited.

Only in exceptional circumstances will extension requests of longer than 3 months (6 months for part-time students) be considered. This is because students are expected to be able to complete 60 credits of study within 3 months under normal circumstances. In these cases, the request needs to be considered in full by the ESEC Academic Panel.

When will I know if my dissertation extension request has been granted?

If you are requesting a short extension approved by the Faculty, your dissertation supervisor will confirm this to you via email once a decision has been made.

If you are requesting a longer extension of up to 3 months (6 months for part-time students), Student Programmes will confirm the outcome of any request by email. They aim to respond within 5 working days but during busier periods this may take longer.

If your request requires approval from the ESEC Academic Panel, you will be notified of the outcome in the days following the next Panel meeting. The ESEC Academic Panel typically meets once a month.

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