Policies, Procedures and Guidelines

This A-Z brings together policies, procedures and guidelines from across the University to provide a single location for accessing policies on the full range of University activities. 

In addition to the filters, you can use your browser's "find on page" feature to search for specific policies. (Press CRTL+F or CMD+F to open a search box).

Policies, Procedures and GuidelinesThemeTypeArea responsible
Academic Advancement and Promotions Committee guidelines Staff Guidance HR
Academic Dress Academic Policy Regulations Academic Reg & Gov Services
Academic freedom (Ordinance 68, part I) Staff Regulations HR|Policy and Planning
Academic role profiles Staff Policy and guidelines HR
Accident reporting Compliance Procedure Estates & Campus Services
Accomodation allocation policy Student Policy Residential Services
Achieving Success Staff Guidance HR
Admissions of students - Ordinance 17 Ordinance Ordinance Policy and Planning
Admissions Policy Admissions Policy Policy and Planning
Adoption leave Staff Policy HR
Advisers of Studies Code of Practice Academic Policy Academic Reg &Gov Services
Agency workers Staff Guidance HR
Animal by-products (Scotland) regulations 2003 Compliance Guidance Estates & Campus Services
Annual leave Staff Guidance HR
Anti-bribery policy Finance Policy Finance Office
Anti-bullying and harassment policy (staff) Staff Policy HR/Policy & Planning
Anti-bullying and harassment policy (students) Equality & Diversity Students Policy & Planning
Appeals procedure (staff) Staff Regulations HR/Policy & Planning
Appointment of honorary staff - Ordinance 22 Ordinance Ordinance Policy and Planning
Appointment of members to Court by Court - Ordinance 62 Ordinance Ordinance Policy and Planning
Archives and Special Collections - Collecting Policy Academic Policy Policy Information Services
Archives and Special Collections - Reading Room Rules Academic Policy Regulations Information Services
Archives and Special Collections - Terms of agreement for deposit of material Academic Policy Policy Information Services
Asbestos Compliance Guidance Estates & Campus Services
Assessment (including academic misconduct/plagiarism Academic Policy Academic Reg & Gov Services
Attendance and engagement Academic Policy Academic Reg & Gov Services
Attendance at work Staff Guidance HR
Brand rules Compliance Guidance CMPE
Business Continuity policy Compliance Policy Estates & Campus Services
Capability (under construction) Staff HR
Charity schemes Staff Guidance HR
Chemicals (control of substances hazardous to health) Compliance Guidance Estates & Campus Services
Code of good research practice Academic Guidance Research and Enterprise Office
Code of student discipline - Ordinance 2 Ordinance Ordinance Policy and Planning
Compassionate leave Staff Policy HR
Complaints Guide Compliance Procedure Complaints
Constitution of the Students' Association (Ordinance 1) Ordinance Ordinance Policy and Planning
Copyright guidelines (being updated) Compliance Guidance Information Services
Credit rating Academic Policy Academic Reg & Gov Services
Curriculum Vitae Format Staff Guidance HR
Data Classification and Handling Policy Compliance Policy Data Protection
Data Protection - confidential disposal advisory note Compliance Guidance Data Protection
Data Protection - requests from third parties Compliance Guidance Data Protection
Data protection - staff and student references Compliance Guidance Data Protection
Data Protection and Research Compliance Guidance Data Protection
Data Protection Policy and Guidance Compliance Policy Data Protection
DataSTORRE Policies Staff Policy/Guidelines Information Services
Degrees, diplomas and certificates - Ordinance58 Ordinance Ordinance Policy and Planning
Deputy Principals - Ordinance 11 Ordinance Ordinance Policy and Planning
Digitisation and availability of theses in ETHOS and STORRE Academic Guidance Information Services
Discipline procedure (staff) Staff Policy HR/Policy and Planning
Display screen equipment Staff Guidance Estates & Campus Services
Drug, alcohol and substance abuse Staff Policy HR
Eligibility guidelines for IT facilities and services Compliance Guidance Information Services
Emergency procedures Staff Procedure Estates & Campus Services
Emeritus appointment Staff Guidance HR/Policy and Planning
Employment of near relatives Staff Policy HR
Employment of students Staff Policy HR
Equality & Diversity policy Equality & Diversity Policy Policy and Planning
Equality Outcomes 2013-2017 Equality Statement Policy and Planning
eTheses STORRE policy Academic Policy Policy Information Services
Ethical code Staff Statement Policy and Planning
Ethical Gifts policy Staff Policy Development & External Affairs
Ethics: Research office best practice guide Research Research & Enterprise Office
Exchange policies and procedures Academic Policy Policy Academic Reg&Gov Services
Exclusion from University campus - Ordinance 30 Ordinance Ordinance Policy and Planning
Expenses Finance Regulations Finance
Eyesight screening Staff Guidance Estates & Campus Services
Facilities and support for nursing mothers and working parents (to follow) Staff HR
Fee waiver (under construction) Staff HR
Financial regulations Finance Regulations Finance Office
First Aid Compliance Guidance Estates & Campus Services
Fixed term employees Staff Policy HR
Flexible working Staff Policy HR
FOI - dealing with requests for information (staff guide) Compliance Guidance Freedom of Information (FOI)
FOI - summary guide to exemptions and exceptions Compliance Guidance Freedom of Information (FOI)
FOI Internal review procedures Compliance Procedure Freedom of Information (FOI)
FOI/Environmental information charging guide Compliance Guidance Freedom of Information (FOI)
Food and drink policy in Stirling campus library Student Policy Information Services
Format of student texts (being updated) Academic Policy Guidance Information Services
Fraud policy Finance Policy Finance Office
General provisions - Ordinance 68, part II, schedule I Staff Regulations HR/Policy and Planning
Grading and re-grading of support roles Staff Procedure HR
Grant of Emeritus Titles - Ordinance 13 Ordinance Ordinance Policy and Planning
Grievance procedure - Ordinance 68, part II, schedule III Staff Procedure HR/Policy and Planning
Guidance on social networking Guidance Information Services
Guide to the safe use of electrical equipment Compliance Guidance Residential Services
Guidelines for sealing documents Compliance Guidance Policy and Planning
Heads of School - Ordinance 48 Ordinance Ordinance Policy and Planning
Health and safety policies and procedures Compliance Policy Estates & Campus Services
Home cooked food and guidance Compliance Guidance Estates & Campus Services
Honorary appointment Staff Guidance Academic Reg & Gov Services
Honorary degrees - Ordinance 16 Ordinance Ordinance Policy and Planning
Information Provision Policy (under construction) Academic Policy Policy Information Services
Information Services regulations Academic Policy Regulations Information Services
Information Services staff training and development policy Staff Policy Information Services
Information Services: list of charges Student Guidance Information Services
Intellectual property policy Academic Policy Policy Research & Enterprise Office
International Sports Scholarships Student Terms & Conditions Academic Reg and Gov Services
Interview expenses Staff Guidance HR
IT misuse procedure Compliance Procedure Information Services
IT use 'rules' Compliance Policy Information Services
IT use policy Compliance Policy Information Services
Knowledge exchange policy statement Academic Policy Policy Research & Enterprise Office
Leadership development approach (under construction) Staff HR
Learning and development (under construction) Staff HR
Learning support Academic policy Policy Academic Reg&Gov Services
Log storage policy Compliance Policy Information Services
Logo use Compliance Guidance CMPE
Managing contractors Staff Guidance Estates & Campus Services
Managing electronic records in shared network drives Records management Guidance Records Management
Managing email Records management Guidance Records Management
Maternity leave Staff Policy HR
Matriculation, registration and payments of fees and charges by students -Ord 18 Ordinance Ordinance Policy and Planning
Members of the University - Ordinance 64 Ordinance Ordinance Policy and Planning
Minibus guidance Compliance Guidance Estates & Campus Services
Module and programme approval Academic policy Policy Academic Reg&Gov Services
mStir private policy Compliance Policy Information Services
New and expectant mothers Compliance Guidance Estates & Campus Services
Noise at work regulations Compliance Guidance Estates & Campus Services
Non-departmental institutes, centres and similar units - Ordinance 63 Ordinance Ordinance Policy and Planning
Occupancy Agreement Student Terms and Conditions Commercial Services
Open Access and APC Fund Policy Staff Policy/Guidelines Information Services
Open ended contract Staff Guidance HR
Open URL private policy for WebBridge Academic Policy Policy Information Services
Overseas travel guidance Staff Guidance HR
Parental leave Staff Policy HR
Paternity leave Staff Policy HR
Payments policy Student Policy Finance Office
Personal emergency evacuation plans Compliance Guidance Estates & Campus Services
Personal Tutors Code of Practice Academic Policy Policy Academic Reg&Gov Services
Policy for staff undertaking consultancy and other work for external bodies Staff Policy Research & Enterprise Office
Policy on development and delivery of continuing professional development Staff Policy Research & Enterprise Office
Policy on retention of taught courses, assessed material and research theses Records management Guidance Records Management
Portable Appliance Testing (PAT) Compliance Guidance Estates & Campus Services
Pricing policy for research and enterprise projects (commercially confidential) Academic Policy Research & Enterprise Office
Probation - support staff (grade 1-5) Staff Guidance HR
Probation - support staff (grade 6-10) Staff Guidance HR
Probationary scheme for lecturers and teaching fellows Staff Policy HR
Procurement Compliance Guidance Freedom of Information (FOI)
Professorial fellows Staff Guidance HR
Professorial salary review process Staff Procedure HR
Public interest disclosure Staff Policy Policy and Planning
Purchasing advice: hardware Student Guidance Information Services
Purchasing advice: software Student Guidance Information Services
PVG/Disclosure Scotland policy (under construction) Staff HR
Recognition of teachers - Ordinance 21 Ordinance Ordinance Policy and Planning
Records which can be routinely destroyed Records management Guidance Records Management
Recruitment Staff Guidance HR
Redeployment Register Staff Guidance HR
Redundancy procedure - Ordinance 68, part II, schedule IV Staff Procedure HR/Policy and Planning
Relocation expenses Staff Guidance HR
Research Compass Academic Policy Guidance Stirling Graduate School
Research data management policy Academic Policy Policy Research & Enterprise Office
Research degrees code of practice Academic Policy Policy Academic Reg&Gov Services
Research leave scheme Staff Procedure HR
Research passport guidance Staff Procedure HR
Research postgraduate regulations Academic Policy Regulations AR&GS/Stirling Grad School
Residences Regulations Student Regulations Commercial Services
Residences terms and conditions 2015/16 Student Terms and conditions Residential Services
Responsibility for quality and standards Academic policy Policy Academic Reg&Gov Services
Retention guidance for committee records Records management Guidance Records Management
Retention guidance for records held in academic departments Records management Guidance Records Management
Retention guidance for records held in the Principal and Secretary's Office Records management Guidance Records Management
Retention guidance: Information Governance Records management Guidance Records Management
Retention guidance: Learning, teaching and quality management function Records management Guidance Records Management
Retention of undergraduate and taught postgraduate dissertations Records management Guidance Records Management
Retention schedule: records arising from the Human Resources management function Records management Guidance Records Management
Retirement Staff Guidance HR
Review and monitoring Academic policy Policy Academic Reg&Gov Services
Right to work evidence list Staff Guidance HR
Right to work in the UK guidance (under construction) Staff HR
Risk management policy Compliance Policy Policy and Planning
Room bookings Compliance Guidance Commercial Services
Safety in fieldwork Compliance Guidance Estates & Campus Services
Safety Policy Compliance Policy Estates & Campus Services
School committees - Ordinance 46 Ordinance Ordinance Policy and Planning
Secondment/acting up (under construction) Staff HR
Senior colleague scheme Staff Guidance HR
Senior Remuneration Committee - out of cycle process Staff Procedure HR
Senior support staff salary review process Staff Procedure HR
Shared parental leave (under construction) Staff HR
Sickness absence management policy Staff Policy HR
Smoke free policy Compliance Policy Estates & Campus Services
Socially responsible investment policy (to follow) Finance Policy Finance
Special waste amendment (Scotland) regulations 2004 Compliance Guidance Estates & Campus Services
Staff ID Staff Policy HR
Staff induction (under construction) Staff HR
Statement on INSPIRE regulations Compliance Statement Records Management
STORRE (Stirling online research repository policy) Academic Policy Information Services
Stress policy Compliance Policy OR&ES
Student academic appeals and complaints Academic policy Policy Academic Reg&Gov Services
Student participation and feedback Academic policy Policy Academic Reg&Gov Services
Subject access request Compliance Guidance Data Protection
Sustainability Compliance Policy Estates & Campus Services
Taught postgraduate regulations Academic Policy Regulations Academic Reg&Gov Services
Teaching, research and staff development plan Staff Guidance HR
Temporary contracts Staff Guidance HR
The Academic Council - Ordinance 66 Ordinance Ordinance Policy and Planning
The Alumni Association - Ordinance 59 Ordinance Ordinance Policy and Planning
The Conference - Ordinance 65 Ordinance Ordinance Policy and Planning
The external quality enhancement framework Academic Policy Policy Academic Reg&Gov Services
The Staff Assembly - Ordinance 67 Ordinance Ordinance Policy and Planning
Time off for dependents Staff Policy HR
Traffic and parking Compliance Estates and Campus Services
Treasury management policy Finance Policy Finance
Undergraduate regulations Academic policy Regulations Academic Reg&Gov Services
University of Stirling special collections policy Academic Policy Information Services
University Staff - Ordinance 68 Ordinance Ordinance Policy and Planning
Use of reading history information Academic Policy Information Services
Vibration at work regulations 2005 Compliance Guidance Estates & Campus Services
Volunteer public service leave Staff Procedure HR
Volunteer reserve forces Staff Policy HR
Waste and electrical and electronic equipment (WEEE) directive (2002/96/EC) Compliance Guidance Estates & Campus Services
Waste recycling Compliance Procedure Estates & Campus Services
Website guiding principles Compliance Guidance CMPE
Work and workload planning Staff Guidance HR
Work at height regulations 2005 Compliance Guidance Estates & Campus Services
Work away from the University Staff Guidance HR

Enrolment for New Students

The University's Induction webpages provide lots of useful information for all new students. Click here for the main page or access relevant sections below:

Undergraduate checklist and Undergraduate Enrolment

Postgraduate checklist and Postgraduate Enrolment

Enrolment for Continuing Students

All students are required to undertake Administrative Enrolment annually around the anniversary of your first matriculation and you must complete the process before you are permitted to continue with your studies. Students billed on a semester basis will be required to enrol each semester. Should you change your mode of attendance within the academic session, you will need to enrol again under your new mode of attendance.

Research students are also required to re-enrol when they commence their thesis writing up period.

© University of Stirling FK9 4LA Scotland UK • Telephone +44 1786 473171 • Scottish Charity No SC011159
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