Every 6 months a new authorised signatories form is issued electronically for each department to complete. This must be authorised by the Head of Department and returned to the Payments Section within 28 days of receipt. This form must have limits for each member of staff authorised to sign invoices, orders, claim forms etc. A sample signature will also be required, a form for this will also be issued every 6 months.
Additions and deletions of authorised signatories that occur throughout the six month period should be advised to the Payment Section immediately. On requests for additions the Payment Section will arrange to send out an additional signatory form for the department to complete and have authorised accordingly.
Forms for the above can be obtained from Christine Harkness in the Payment Section.