Student Participation and Feedback

5.1 Overview

The University aims to ensure that students have a voice at all stages of the decision-making process, that they have direct input in formulating learning and teaching policy and practice, and that their views are the primary evidence on which the quality of learning and teaching is assessed.

5.2 Module Evaluation

Faculties are required to have effective processes for obtaining student feedback on modules.  The University has a standard set of core questions in module evaluation questionnaires (ARO 002a) which will ensure that the University collects from across the subject range comparable data on the student experience.  Questionnaires must be issued towards the end of each semester.  Module Co-ordinators consider the feedback received from module questionnaires along with feedback from Student Staff Consultative Committee(s) as part of the Module Review process (see Section 4.2).  A summary report of the outcomes of module review and any action points are reported to the Divisional Committee and to the Student Staff Consultative Committee.

5.3 Learning and Teaching Review

5.1.1      The Learning and Teaching Review process engages with the Student: Staff Consultative Committee as a method of obtaining student feedback. 

5.1.2      The student members of the SSCC are invited to contribute to the review process by producing a document detailing any issues of which they would wish the Review Panel to be aware.  The form in which this is presented is for the SSCC to decide, but might be, for example, a list of bullet-points or a Minute of the discussion of such issues at the SSCC.

5.1.3      The Panel meets with student representatives during the Learning and Teaching Review.

5.1.4      A student is included as a full member of the Review Panel for the Learning and Teaching Review.

5.4 National Student Survey

5.4.1    The University participates in the annual National Student Survey which allows the University to collect data on the level of student satisfaction across a range of areas.

5.4.2      Final year undergraduate students and part-time undergraduates in their fourth year of study due to complete their programme of study are invited to complete the survey. 

5.4.3      Programme Directors consider the feedback received from the National Student Survey as part of the Annual Programme Review process (see Section 4.3).   The Programme Director submits the Annual Programme Review report to the School at the end of November for undergraduate programmes and the end of March for postgraduate programmes.  Annual Programme Review reports are considered at the School’s Learning and Teaching Committee (or equivalent). Any relevant points are reported to the Divisional Committee and Student Staff Consultative Committee(s)


Academic Council, June 2004

Revised April 2006

Revised QEC September 2009

Revised QEC May 2012

5.5 Student:Staff Consultative Committees

5.1.1      All divisions of the University shall convene a Student:Staff Consultative Committee at least twice in each semester. 

5.1.2      The membership shall comprise the Head of Division or his/ her nominee, the Examinations Officer, the Director of Learning and Teaching, all current module co-ordinators, relevant programme directors, such other divisional officers as may be deemed appropriate, and student representatives for modules and/or programmes as appropriate, reflecting, as far as practicable, the different modes of study in operation.   

5.1.3      Divisions may exercise flexibility, where appropriate, in convening separate Student: Staff Consultative Committees for different subject groups within the Division, or for, programmes at different levels with different modes of study.

5.1.4      Divisions should identify student representatives, constitute the membership of the Student: Staff Consultative Committee and confirm membership to the Policy, Planning and Governance Office within 3 weeks of the start of each semester. 

5.1.5      The Student: Staff Consultative Committee should elect divisional student representative(s) for the Students’ Union Council (as per the formula stated in the constitution of Stirling University Students’ Union) and notify the Policy, Planning and Governance Office of their representatives within four weeks of the start of the Autumn semester each academic year.

5.1.6      It shall be the normal expectation that module co-ordinators attend Student: Staff Consultative Committees.  However, divisions may exercise some flexibility in arrangements, particularly where large numbers of staff are involved. It shall be the responsibility of the Head of Division or his/her nominee to ensure the transmission of comments to the relevant parties.

5.1.7      Student: Staff Consultative Committees shall routinely address issues arising from student feedback on modules, as well as broader issues of academic policy.

5.1.8      Student: Staff Consultative Committees shall be formally minuted and a written report of the proceedings transmitted to the Divisional Committee or its equivalent.  As a minimum requirement, the minutes should be routinely posted on the Divisional noticeboard. However, divisions may wish to consider convening a special meeting early each semester to disseminate information to the previous semester’s cohort of student representatives on follow-up action arising from that semester’s review of modules.

5.1.9      Divisions are encouraged to consider, as a template of good practice, the appointment of student representatives to the offices of Chair and Secretary, and to allow access to divisional secretarial resources for the preparation of agendas and minutes.


Academic Council, June 2000

Revised March 2006

Revised May 2008

5.6 Student Handbooks

Divisions are required to prepare and update student handbooks which describe, inter alia, their teaching practices, assessment procedures, use of external examiners, system for review of modules and programmes, student consultation mechanisms, policy on plagiarism, appeals procedures and their handling of postgraduate affairs.

5.7 Committee Representation

5.1.1      Students are represented on relevant school committees, Safety Health and Environment Committee, Joint Policy, Planning and Resources Committee, Education and Student Experience Committee, Research Committee, Honorary Degrees Committee, Academic Council and Court.                                                    

5.1.2      Students are also members of committees relating to the University’s regulatory framework including the Academic Appeals Panel, Academic Complaints Panel, University Discipline Committee and University Disciplinary Appeal Board. 

5.1.3      In addition to membership of the University’s standing committees, students are also included in matters of academic policy development and join the related working groups. 

5.1.4      Student members are either appointed ex officio as members of the Students’ Union executive, or are appointed by the Students’ Union.

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